UPDATE: The administrator of the awards has sent a corrected address for one of the judges:
Verlagsgruppe Random House
The World Fantasy Award judges have finally been announced, and I’ve got the list along with the other relevant details from the press release below the cut. The judges pick three of the five finalists in each category—sometimes more if the judges can’t come to agreement or find more material they all agree is worthy in a particular category—with the other two being voted in by attendees of the prior year’s World Fantasy Convention as well as, I believe, those who bought supporting memberships.
As the internet and other factors have begun to open up the richness of world fantasy to the Anglo world, I’ve increasingly questioned the “World” in the World Fantasy Award, but here’s the simple truth: the judges cannot consider material they do not receive. So the simplest form of advocacy for non-center-genre stories, books, and publishers from anywhere in the world, published in English, is to make sure this material gets in front of the judges. (Also, the World Fantasy Award has been very open to indie presses.)
Having served on the judging panel before, I personally feel it’s more effective to have your editor or publisher submit a novel, anthology, magazine, or story collection but I don’t believe anything in the rules stops an individual writer from doing so.
As for magazines and sites that publish fiction electronically, the editors of same might not want to assume the judges will automatically see online material. iI may be best for an editor to send print-outs of relevant material with the URL of the site, unless some other arrangement is satisfactory to the judges—by now they may have some protocols in place with regard to this issue. But, believe it or not, piles of paper can be convincing arguments to read stuff.
Certain books and magazines you can be sure are already being sent. For example, F&SF, any of the anthologies by major editors in the field, and, I believe, material from Strange Horizons, along with many more. (Anyone with additional insight, feel free to chime in.)
There’s plenty of time, since I find it doubtful the judges will even start communicating and talking about any books or stories for another couple of weeks, based on my own experience, at least. You’ll also be doing the judges a favor. I remember how excruciating it was on a tight budget to have to buy some books that weren’t sent, to make sure we considered them, or the time spent tracking down copies of things that could’ve gone toward reading. We were also surprised that some editors couldn’t be bothered to send work in; hopefully, that’s changed.
One last note…if you think you’re deserving of the lifetime achievement award and want to put yourself forward or have your editor to do…don’t do it. You will just look like a complete egotistical jerk and will have five judges thinking the word “ass” whenever they see your picture. (We had a couple of situations like that the year I was a judge.)